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Delegation Request Form 

In accordance with Procedure By-law 2015-07, if you wish to make a delegation to Council, you must complete this form. 

Delegation requests for specific meeting dates are not guaranteed. Delegations are scheduled on a “first come, first serve” basis. The Clerks Department reserves the right to reschedule delegations at any time.

Delegates are required to provide one (1) electronic copy of all background / presentation materials to the Municipal Clerk by 12:00 p.m. on the Tuesday preceding a meeting in order to be included on the agenda package.

  • Committee of the Whole Meetings are held on the second Tuesday of the month at 1:00pm
  • Council Meetings are held on the third Tuesday of the month at 1:00pm

Rules and Guidelines:

  • Delegations are permitted 15 minutes in total - 10 minutes for the presentaiton and 5 minutes for Q&A.
  • All meetings are open to the public, except where permitted to be closed to the public under the legislated authority.
  • The Chair may curtail any delegation's time limit for disorder or breach of the Procedural By-law.

No delegation shall:

  • Speak first without being recognized by the Chair
  • Speak disrespectfully of any person, use offensive words or guestures or make abusive comments
  • Speak on any subject other than the subject stated in the delegation request
  • Disobey the rules of procedure or a decision of Council.
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Allowed extensions pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif

I have read and understood the Rules and Guidelines attached to this form and acknowledge that information contained on this form, including any attachments, will become public documents and may be listed on the Township of Hamilton website.
 

Council meetings may be video recorded and/or live streamed.

The submission of a request to make a presentation does not guarantee the request will be approved. The Office of the Clerk reserves the right to schedule or deny a request for a presentation, in accordance with the Procedural By-law.

Personal information contained on this form is collected under the authority of the Municipal Act, 2001 and will be used to conduct business associated with the delegation request. Questions about this collection of information should be directed to the Clerk’s Department at PO Box 1060, 8285 Majestic Hills Dr, Cobourg, Ontario, K9A 4M5 or clerks@hamiltontownship.ca